Accounts Payable Automation

What is AP Automation?

Accounts Payable Automation, often known as AP Automation, is a technology system that helps the accounting team to automate accounts payable invoice processes. To automate accounts payable invoice and payment procedures, AP Automation software includes clever optical character recognition (OCR) technologies that integrate both artificial intelligence (AI) and machine learning (ML) software.

Accounts payable automation software helps organizations gain 24/7 access to a centralized, paperless, and highly automated purchase invoice handling process.

Given how critical invoice management is to fiscal health, why are so many businesses trusting this process to manual methods like spreadsheets or paper invoices?

With the Dokumentive AP automation solution, your organization can:

Lower processing costs

  • Paperless and environmentally-friendly processes
  • Automate Invoices entry with 2 and 3 way Purchase Orders (PO) matching
  • Validate and control easily invoices via mobile or desktop
  • Streamline workflows by automatically routing invoices and simplifying approvals with our mobile app

Increase security

  • Reduce manual data entry errors by capturing invoices electronically
  • Operational within the first day of implementation
  • Time vendor payments and more accurately forecast and manage cash flow
  • Compliance with the company’s policies and guidelines

Have full visibility of the process

  • Forecast accurate cash flow
  • Integrate with ERP and accounting systems for a more complete view of spending
  • Generate reports and dashboards that provide more visibility across the entire AP process
  • Notify colleagues about new invoices to be signed via Dokumentive’s workflow automation system

Key features of Automated Accounts Payable Process

  • Invoices capture from mobile, desktop, emails, XML

    Extract and capture data from all paper and digital documents received via fax, email, Google Drive, or Dropbox with advanced OCR technology, Machine Learning, and Intelligent Documents Recognition.

  • Automated data extraction from all invoices formats

    Whether documents are structures or non-structured, our technology can intelligently capture data with minimal interventions.

  • Automated verification and PO Matching

    Invoices are automatically checked for coherence and data is validated based on business policies. Process supplier invoices automatically with intelligent 2 or 3 way matching and match invoices to purchase orders and goods receipts without any manual intervention.

  • Dynamic workflows for reviews and approvals

    Invoices are routed using workflows to users based on the company’s approval policies. At all times, authorized users can view, track the status and approve invoices on-the-go with mobile access using phones, tablets, and desktops.

  • Seamless integration with your ERP

    e-Doc360 integrates with several ERPs including QuickBooks, SAP, Microsoft Dynamics NAV, AX, and SAGE. e-Doc360 integrates with several document management solutions including Alfresco, M-Files, and Nuxeo, and multiple CRM and DMS systems such as Salesforce.

  • Documents management and archiving

    Users have access to advanced reporting and search capabilities. Invoices can be easily searched using over 20 different values including account code, approver, invoice number, and more. Ensure compliance with audit trails and securely archive all supplier invoices and documents with Dokumentive.

Understand the Accounts Payable Automation Solution

Dokumentive Accounts Payable Automation provides your business with streamlined processes, enhanced visibility and an optimum cost structure.

With e-Doc360, a robust and proven AP automation solution, customers benefit from automated data extraction from receipts and invoices avoiding all manual interventions.

e-Doc360 is equipped with a workflow engine and software intelligence to verify invoices and match them with their respective POs.

When invoices and receipts are validated, users can swiftly transfer them to the accounting system using several available connectors.

By switching from a manual invoice processing system to a fully automated, cloud-based AP process, you can cut costs, save time, and cut down on errors.

Automate your Accounts Payable Process in 3 easy steps

Invoice capture & Data extraction

The solution captures invoices and receipts from all sources including

  • Email
  • Scanners
  • Fax
  • Google Drive
  • Dropbox
  • Local computer
  • and more

The format of documents can be pdfs, images and so on. This process is automated and does not require any manual intervention.

Leveraging Dokumentive’s advanced OCR and machine learning functionalities, the solution accurately extracts all the required information including amount, taxes, vendors, etc.

Along with the automated data extraction, the solution automatically matches purchase orders with invoices and easily generates accounting transactions.

As a result of the automated data capture and verifications, users experience instant cost savings, error-free transactions and enhanced visibility and accessibility.

Watch the video to learn more

Workflow Approval & Invoice Validation

Approving invoices manually is a very slow and inefficient process that can lead you to make mistakes and miss early payments.

What is the 2 way and 3 way matching in Accounts Payable?

The 2-way and 3-way automatically matching systems help you quickly match information, like quantity and price, in purchase orders (PO) and invoices. So, it speeds up the process and synchronizes flow between departments.

Invoices Payment & Management

With payable automation solutions, you can send your files and documents to where they need to go within seconds and also prevent duplicate records across multiple systems. And, when you approve any document, you can transfer it automatically to your accounting system for payment.

The accounts payable automation solution from Dokumentive integrates with multiple ERPs and ECMs systems, such as Quickbooks, SAP, Microsoft Dynamics NAV, AX, and SAGE.

Ready to Streamline Your Accounts Payable Process?

Automating accounts payable (AP) can help CFOs meet challenges like engaging with employees, customers, and suppliers, optimizing compliance, efficiency and increasing visibility.

Contact us about a better way to handle expense, travel, and invoice management